IT PMO Analyst --- Cape Town

The successful candidate will be responsible for tracking status of project deliverables and milestones; supporting the adoption of the project lifecycle and deliverables; portfolio level risk and issue co-ordination through the development and monitoring of KPls; monitoring the status of projects transitioning into normal service; coordination of the regular project and portfolio level reporting cycles; coordination of project Governance arrangements (Stage Gate Review Boards)

Key duties but not limited to:
• Prepare consolidated material from project reports for monthly review.
• Complete and distribute monthly portfolio-level reports.
• Manage communications from the PMO mailbox including regular reporting cycle requests; Group IT PMO communications; etc.
• Coordinate, schedule and facilitate Stage Gate Review Board meetings with IT Senior Management to ensure adherence with IT PMO Methodology.
• Check & challenge Project Management deliverables against Stage Gate Criteria
• Support the Project Management Team in preparing for Strategic IT Portfolio Level Steering meetings and attend meetings in facilitation/support role.
• Develop and maintain IT PMO Reporting KPls for distribution to IT Senior Management.
• Work with the PMO manager to maintain the IT PMO Methodology Guidelines, seeking contributions from Project Managers, Development Teams and IT Management to ensure that the methodology meets best practice.
• Continue to evolve the processes and templates throughout the project lifecycle.
• Implement project standards across all projects in the portfolio.
• Develop necessary Project Management / Portfolio Management tooling technical acumen to support effective administration of the tool in support of IT Management Reporting requirements. (Currently using KeyedIn)
• Configure and maintain project and team-level dashboards in Portfolio Management tool (currently KeyedIn).

Requirements:
• Relevant 3rd-level educational qualification.
• At least two years of experience in a PMO role.
• Formal qualification in Project Management (Prince2, PMI, PMP) preferable.
• Precise attention to detail, with demonstrable experience in documentation.
• Ability to work well as part of a team, and build strong working relationships with colleagues, clients and stakeholders.
• Experience with using a Project Portfolio Management tool to support PMO reporting and activities.
• Excellent people skills, able to communicate effectively and deal with the challenges of business change projects.
• Experience facilitating workshops across business units and regions.
• Excellent MS Office skills, including MS Excel data analysis techniques and MS PowerPoint