Executive administrator
Durban, KwaZulu Natal
Posted 5 days ago
- Company:
- Irmas Security Training and Skills Centre
- Company Description:
- Irmas Security Training and Skills Centre is a trusted provider of comprehensive security solutions, dedicated to ensuring the safety and protection of our clients' assets and personnel. With a focus on delivering tailored services, we specialize in: Security Guard Services: Trained security personnel for residential, commercial, and industrial properties, ensuring round-the-clock protection. Access Control & Monitoring: Implementation of advanced access control systems and real-time monitoring to secure entrances, exits, and sensitive areas. Event Security: Specialized services to ensure the safety and smooth operation of events, including crowd control and risk assessment. CCTV Installation & Surveillance: State-of-the-art technology for monitoring and surveillance, helping prevent crime and respond promptly to incidents. At Irmas Security, we prioritize professionalism, reliability, and customer satisfaction, ensuring that every client receives personalized security services tailored to their specific needs. Our experienced team is committed to maintaining the highest standards in the security industry, providing peace of mind in an unpredictable world.
- Contract Type:
- Contract
- Experience Required:
- 1 year
- Education Level:
- Grade 12
- Gender:
- Any
- Age:
- 20 to 35 years
- Number of vacancies:
- 1
Job Description
Company: Irmas Security
Location: Durban
Reports to: Director/Management
Job Summary:
Responsible for providing high-level administrative support to the executive team, ensuring smooth daily operations, and coordinating key company activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Executive Administrator acts as a liaison between executives and internal or external stakeholders.
Key Responsibilities:
Administrative Support:
Manage executive calendars, schedule meetings, and coordinate appointments.
Prepare meeting agendas, take minutes, and follow up on action items.
Draft and edit correspondence, reports, presentations, and other documents.
Office Management:
Oversee the daily operations of the executive office, ensuring a well-organized and efficient environment.
Handle office supplies, equipment, and facilities management.
Ensure the office complies with company policies and procedures.
Communication:
Act as a point of contact between executives and internal/external stakeholders, managing communication and inquiries.
Prepare internal and external communications on behalf of the executive team.
Project Coordination:
Assist in the planning and execution of company projects, events, and initiatives.
Track project deadlines, deliverables, and ensure completion within the required timeline.
Travel Arrangements:
Organize and coordinate travel plans, accommodations, and itineraries for the executive team.
Confidentiality:
Maintain strict confidentiality and discretion with sensitive information and documents.
Financial Support:
Assist with budgeting, expense reports, and tracking executive team expenditures.
Research and Data Analysis:
Conduct research and gather data for reports or presentations as required by the executive team.
Qualifications:
Grade 12/ Matric
Proven experience as an executive or administrative assistant.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work under pressure and meet tight deadlines.
Strong interpersonal skills and the ability to work collaboratively across all levels of the organization.
High level of professionalism and confidentiality.
Additional Skill:
Knowledge of security industry practices is advantageous.