Management Systems & Procurement Specialist - PMB

We are seeking a highly skilled Management Systems and Procurement Specialist to join our team. The ideal candidate will be
responsible for implementing and managing ISO systems, ensuring compliance with relevant standards, and optimizing
procurement processes to align with best practices. This role requires a deep understanding of ISO standards, exceptional
organizational skills, and a proactive approach to procurement management. This role forms part of the Management Team and will report into the CPO.

KEY RESPONSIBILITIES:

1. ISO Systems Implementation and Management:
• Develop, implement, and maintain ISO management systems (e.g., ISO 9001, ISO 14001, ISO 45001) in line with
organizational requirements.
• Ensure compliance with ISO standards by conducting regular audits, assessments, and reviews.
• Provide training and support to staff on ISO standards and procedures.
• Continuously monitor and improve the effectiveness of the ISO management systems.

2. Procurement Best Practices:
• Develop and implement procurement policies and procedures that align with industry best practices.
• Manage the procurement process, including supplier selection, contract negotiation, and vendor management.
• Ensure procurement activities comply with legal and regulatory requirements.
• Identify and mitigate risks associated with procurement activities.

3. Supplier Relationship Management:
• Establish and maintain strong relationships with suppliers and vendors.
• Conduct supplier performance evaluations and develop improvement plans.
• Negotiate favourable terms and conditions with suppliers to achieve cost savings and value for the organization.

4. Continuous Improvement:
• Identify opportunities for process improvements and cost efficiencies in ISO systems and procurement.
• Lead and participate in continuous improvement initiatives and projects.
• Stay up to date with industry trends and developments to ensure the organization remains competitive.

5. Reporting and Documentation:
• Prepare and present reports on ISO compliance and procurement performance to senior management.
• Maintain accurate and up-to-date documentation related to ISO systems and procurement activities.
• Ensure all records and documentation comply with organizational policies and ISO standards.

QUALIFICATIONS AND OTHER REQUIREMENTS

• Bachelor’s degree in business administration, Supply Chain Management, Quality Management, or a relevant legal
qualification is preferable.
• A legal background or legal experience is preferable.
• Certification in ISO standards (e.g., ISO 9001 Lead Auditor) is highly desirable.
• Proven experience in implementing and managing ISO systems.
• Strong knowledge of procurement processes, best practices, and supplier management.
• Excellent analytical, organizational, and problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in using procurement and quality management software.
• Experience in a similar role within the manufacturing, supply chain, corporate.
• Project management experience and certification (e.g., PMP) is a plus.
• Familiarity with other standards (e.g., ISO 14001, ISO 45001) and regulatory requirements relevant to the industry.
• Strong negotiation and contract management skills.