Hotel Sales Coordinator. Stellenbosch Winelands

HOTEL SALES COORDINATOR (Stellenbosch Area)

The role is to provide administrative and logistical support to the Sales Team; ensuring a positive, open communication flow environment and assisting the team to make sure that their individual reports are done timeously.

Key Responsibilities:

• Keep promotional materials ready by coordinating requirements and ensuring sufficient stock available for workshops, internal use, etc.
• Ensure all sales enquiries are handled professionally and timeously i.e. rates and hotel information.
• Minute taking in al revenue meetings & book the venues for meetings.
• Coordinating all revenue meetings timeously.
• Send out and update STO, Corporate and FIT contracts to clients as per agreement.
• Ensure that all information is available on Opera system.
• Maintain and update Sales database; assist with all sales administrative tasks like reports from Opera for sales meetings and strategy meetings.
• Distributing & recording all FIT / Group Rates – Opera, Excel spreadsheet, etc.
• Book accommodation for sales executives’ sales trips (normal or barter accommodation)
• Book sales workshops as per the Sales team, update sales and marketing year planner and internal sales year planner board.
• Listing Sales Activities unto Opera of the Sales Executives – monthly reports
• House accounts – reconciliation – weekly
• Handling comp / site inspection / collaboration / educational stayover requests, and the bookings thereof
• Assisting all Tour Operator’s brochure contribution content & Corporate content, arrange payments – liaising with Marketing Executive.
• Liaising with Finance department regarding all Sales and Revenue department purchasing order numbers, update invoices etc. and see that all payments are done for the department on time.
• Processing of sales monthly / weekly claims as per request.
• Ordering and couriering wine for sales trips and workshops.
• Do research for any marketing related topics if required.
• Keep records of the wine stock.
• Assist with booking client meetings for the sales team when needed
• Ad hoc duties as required.
• Creating manual prize letters as per internal requests.
• Barter redemptions
• Be familiar with and adhere to company and departmental policies and procedures.
• Team player, able to convey information to colleagues’ while being mindful of tight operational deadlines.
• Maintain a positive work environment through compliance with quality and operational standards and great teamwork

Key Skills, Experience & Educational Requirements

• At least three years’ administrative experience with knowledge of travel and trade conference industry.
• Tertiary degree/ diploma (or similar) valuable.
• Positive client orientation.
• Competent working knowledge of Word, Excel, Outlook, Opera
• PMS: Sales and Catering (or other Hotel Management Systems)

Remuneration : R20 000 pm (Dependant on experience and qualification)
Apply: Email your application to Zelda at [email protected]

Due to the high volume of CV’s received, only shortlisted candidates will be contacted.
PICK ME RECRUITMENT · 082 xxxxxxx

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