Executive Assistant

We are looking for a dynamic self-starter, who is inspired by new tech and has a flair for co-ordinating, organising and consolidating information. You will be a direct support resource to the CEO, assisting with administrative requirements of the role, as well as being the intermediary between the various Macrocomm divisions and Group. This role will be required to put together board packs, and drive completion of monthly reporting by the management team.

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
• Co-ordinate’s meetings and strategic activities with the Management Team, and members of staff.
• Collates and reviews information for board packs
• Streamlines existing administrative processes to ensure efficiency
• Consolidates information and provides a summary for the CEO.
• Communicates directly and on behalf of the CEO with directors, customers and suppliers, staff and others on matters related to programmatic initiatives as directed.
• Conducts research on prospective customers/suppliers to identify and evaluate current needs and assembles materials needed for proposals.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with prospects.
• Supports CEO in his external commitments, including service on external boards, committees and other groups.

Director Support and Liaison
• Serves as the CEO’s administrative liaison to directors and manages activities, which include coordinating director meetings and meals; arranging hotel accommodations for out-of-town staff; processing travel reimbursement requests; and compiling, assembling, and distributing meeting materials.
• Coordinates Executive, Finance, Governance and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the CEO’s agenda.
• Drives completion of monthly reporting.

Management Liaison
• Participates as an adjunct member of the Director meetings including assisting in scheduling, attending meetings.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items