Personal Assistant (PA)

We are currently looking for an experienced and dedicated personal assistant to drive workflows and ensure high levels of performance among junior staff. We’re looking for someone proactive, with strong communication and analytical skills, to fill this role. The personal assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.

Objectives of this role
Offer comprehensive assistance to executives and senior staff
Maintain clear communication channels throughout the office
Provide administrative support as needed in coordination with support staff
Assist with project management and deliverable execution, keeping team on track to meet key goals
Ensure client satisfaction with timely communications and product delivery
Coordinate activities of a small team to ensure organized and efficient workflow
Responsibilities
Manage executive calendars to accurately assess availability
Process executive communications and correspondence for key updates and inquiries
Assist with special projects as required in a support capacity
Arrange travel and accommodations for executives
Communicate in office with all levels of staff to ensure coordination
Draft daily memos on business topics to executives, staff, and clients
Skills and qualifications
Excellent verbal and written communications skills
Experience working alongside others and offering support to achieve shared goals
Experience in an office environment or other professional setting
Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
Ability to think proactively and show initiative
Ability to exercise discretion with sensitive information, including client and employee data
Preferred qualifications
Expert proofreading and editing skills
Familiarity with common office software
Self-starter personality and intellectual curiosity
Strong problem-solving ability
Strong project management ability
Comfort working with top-level managerial staff