Office Administrator

We have an opportunity available in Woodmead for an Office Administrator, Candidates MUST be energetic with a “can do” attitude and strong administration skills. A logical and sensible individual with a strong eye for detail will be required for this position.
The expected duties for this position are as follows but not limited to:
Travel Management: Booking of flights, international and local and arranging hotel accommodation and car hire. Reduce travel-related costs by negotiating better deals with vendor and optimizing travel plans. Booking of short term visa’s (when necessary).
Accounts function: Account’s payable function, for all suppliers that is procured, and all requests made by management for payment, including Property rentals. Payment and disbursement management including payment forms and checking of expenses. Ensure that costing sheet is always up to date and send to the HR Manager weekly. Managing all HR related accounts and for purchasing and opening of new credit applications. Procuring of all office furniture and other office requirements. Manage the online payment system. Ensure to follow the procurement process, contracts, price comparison etc. Processing of all documents on the online OA and online payments systems.
Office support: Asist colleagues whenever there is an opportunity to do so. Relieve and be the backup to the receptionist as and when needed. Report any issues and or activities that is out of the norm.
Gold Vale Contracts management: Safe keeping and filling of the procurement supplier contract. Monthly reporting of contracts received by the 1st of each month Spreadsheet management and interface communication with procurement department. All contracts.
Projects as and when needed: Arranging events for the company and business meetings. Company business cards. Corporate ware - Including branding. Arrangement of social events including selected HR calendar awards (ie mothers day, fathers day ect).
Administration: Taking minutes at the management meeting, including of the typing thereof. Distribution of the minutes as per the company policy. Ensuring the confidentiality at all times (including management meetings). Ensure that all local medial aid is up to date and applications are handed in on time. GV 1 GV 2, cancelations, new, transfers and remittance is done on time. Improve task documentation process, reduction in errors and miscommunication related to task instructions. Implement at least one continuous improvement initiative in task management process each quarter, based on feedback and lessons learned.
Insurance, Life insurance rental management: Ensure that all company assets are covered by the company insurance. Ensure that company asset insurance is timeously paid every month. Ensure
that all Company rental contracts are renewed on time. Ensure to update a company insured list at all times and saved on the share drive under the HR folder.
Company Medical aid: Ensure that new forms are completed for expats and submitted on time.
Communication and Response time: uphold a timely and efficient response time on all communication via email, WhatsApp and WeChat. In the case of queries communication to be done daily up until resolution (whether during work hours or after hours). Ensure cultural sensitivity in communication to reduce misunderstanding and improve cross-cultural communication.
Basic salary up to R 25 000.00 on offer with benefits to be discussed.

Disclaimer: Dear Applicant, please note that if you are not contacted by All Star Placements within five days of your application you may assume that the application was unsuccessful (i.e. You do not adhere to the minimum standards for the position in question) your CV will however be placed onto our database for any future employment opportunities that may arise.