Admin Clerk

Our well-known client an exporter with regional offices all over the country has an exciting opportunity for an Finance Administrator. This is the ideal opportunity to put your organizational skills to use with this distinctive company. They are looking for a technical strong Finance Administrator to come in and hit the ground running at their Head Office in Killarney Gardens. The ideal candidate will have a strong administration background.

Purpose:

Provide an efficient and friendly first point of contact for all visitors

Ensure the efficient and smooth running of the reception area

Provide administrative assistance to Management, Finance, Operations and HR

Administrative Duties:

Load new wage employees on system

Registering the employees’ finger and send it to the clock

Complete new employee documentation when required to

Yearly license disks for employees’ vehicles

Keep record of all operations’ stock to ensure sufficient stock levels

Make copies, scan or search for documents

Assist with daily duties when assistance is required

Yearly company vehicle registrations

Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stock levels. Tasks includes ordering new supplies, identifying new suppliers and obtaining the best price

Manage, purchase and record the distribution/ collection of Personal Protective Equipment (PPE)

Register Tariffs

Run relevant Shipping and Intake reports to ensure all documents for the week, or the finished vessel is received

Responsible for generating pro-forma invoices

Update rebate sheets per client per week after invoicing

Responsible for the claims register

Create Workforce- normal and overtime hours on system

Responsible for managing and controlling office petty cash

Assist with collection and completion of vehicle travel records

Receptionist Duties:

Answer incoming internal and external telephone and personnel enquiries, filter calls accordingly, take messages and forward by e-mail

Receive visitors in a professional manner, sign visitors book and direct visitors to the correct staff member

Ensure reception area is always tidy and presentable

Accept deliveries and distribute as appropriate

Arrange couriers as and when requested

Assist with the arrangement of meetings

Arrange tea and coffee for meetings, visitors or as requested

Manage the cleaners

Education:

Matric

Diploma / Certificate will be adv

Minimum 2-3 years’ experience within a similar role

Excellent knowledge of MS Excel, Word, Outlook

Any accounts / bookkeeping exp will be adv.

Skills:

Highly organized and flexible

Strong numerical skills

Must be able to work under pressure

Task and deadline orientated

If you are up for a challenge, apply with your most recent resume, supporting documents.

Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.