Property Administrator

Kuils River, Western Cape

Posted 6 days ago


Company:: Edge Personnel
Company Description:: Edge Personnel (Pty) Ltd is a specialized recruitment company. We make it our focus to deliver service excellence to our clients by giving your requirements 100% of our attention to fulfil your needs promptly. We are proud of our success rate whereby we are general able to have pre referenced CV’s to you within 48 hours of receiving your request. Our success is our people. We pride ourselves on our commitment to our most important assets – our people – through recognition and rewards. Our core values underpin everything we do and are reflected by our people Edge Personnel (Pty) Ltd is committed to finding the right person for the job and we therefore pride ourselves in making sure we match your staffing requirements exactly. Hiring the right employees is key to your company’s success. We consider it essential to place candidates in the type of environment that best suits their requirements in order to ensure sustainable, rewarding and productive working career with any particular firm. We eliminate the frustrations of our clients in having to do reference checks, skills and ability tests, and the laborious task of receiving hundreds of inappropriate CV’s.
Contract Type:: Full Time
Experience Required:: 3 to 4 years
Education Level:: Bachelor
Number of vacancies:: 1

Job Description

Our client, a well-known Property Investment Company based in Kuils River, in search for a Property Administrator with at least 2 - 4 years relevant experience in a similar role within a commercial property management environment to join their dynamic team. You will report directly to the Property Manager. This role involves managing an existing rental book, invoicing tenants, coordinating maintenance requests, liaising with landlords, and ensuring lease agreements are up-to-date. The ideal candidate will have strong administrative skills and a proactive approach to problem-solving. While prior property experience is beneficial, it is not essential.

You will be responsible for but not limited to:

Rental Management: Oversee an existing rental portfolio, ensuring smooth operations and excellent service to both landlords and tenants

Invoicing & Financial Administration: Prepare and send rental invoices, follow up on payments, and ensure financial records are maintained

Tenant & Landlord Liaison: Serve as the primary contact for tenants and landlords, addressing queries and resolving issues efficiently

Maintenance Coordination: Receive and action maintenance requests, liaise with service providers, and ensure timely resolution

Lease Administration: Conduct lease checks, process renewals, draft new lease agreements, and ensure compliance with legal requirements

Lease administration, including drawing of offers to lease and lease agreements

Engage, liaise and follow up with tenants to obtain their FICA documentation

Credit Checks & Tenant Vetting: Perform due diligence on prospective tenants, including credit and reference checks

Reporting: Prepare and present rental reports to management and landlords, detailing occupancy, arrears, and maintenance updates

General Administration: Maintain rental records, update databases, and handle correspondence related to rental agreements

Administration and record keeping of all property related processes regarding the portfolio

Engage, liaise and maintain good relationships with landlords and tenants

Liaising with municipalities and contractors/suppliers where required

Assisting with data processing as and when required

Education / Requirements:

Matric / Grade 12

Relevant tertiary qualification will be adv

Minimum of 2 – 4 years’ experience in the property administration field, and/or data capturer

Computer literate MS Office (Word, Excel, Outlook) & proficiency with MDA software

Skills:

Excellent attention to detail

Good communication skills, well organised, able to function independently, detail orientated and problem assessment

Effective verbal and written communication (Afrikaans & English)

Effective telephonic communication skills

Strong organizational and administrative capabilities

If you are interested in this opportunity, apply with your most recent resume & supporting documents or give us a call.

Please note should you not receive a response from us within 7 working days; kindly consider your application unsuccessful. We wish you all the best.

Job Types: Full-time, Permanent