Data Capturer

The purpose of this position is to provide support for the Manufacturing Department. This includes but is not limited to processing documents and capture data daily on an MRP system in an admin environment, answering calls and filing. To help the office run smoothly and efficiently.
Customer Data:
o Customer records, contact details requires constant updating
WIP:
o Enquiries;
 Loading of all incoming enquiries, re-directed to data capturer.
 Screens incoming emails to capture enquiries.
 Ensures required dates are captured correctly for reporting purposes.
 Run daily reports on outstanding enquiries for review.
 Close off outstanding enquiries, use as quotation register.
o Sales Orders;
 Capture all incoming orders against enquiries.
 Capture all incoming orders for stock items, ensure stock availability, places orders on correct suppliers.
 Captures all consumables against sales orders to ensure cost allocations to jobs.
 Run daily report on outstanding sales orders for review, action where required & close off outstanding SO’s if completed.
o Works Orders;
 Ensure all works orders are complete, including drawings & all captured instructions.
 Direct works orders to head’s of departments for actioning.
 Capture all added expenditures accurately to jobs, i.e: tooling issued, material etc.
 Review completed works orders;
• QC sign off
• Packing instructions followed
• Tooling returned to stores
• Drawing alterations completed by Design
• Notes captured on STATII
 Run daily report on outstanding WO’s for review & action.
o Delivery;
 Only once all the above has been captured & processed may the DN be issued.
 Once DN is issued, it gets passed to Accounts for Pastel Invoicing.
 DN’s to be closed off after delivery has been completed.
Inventory:
o Supplier info, placing & capturing P/O’s correctly to ensure cost allocations to jobs.
o Stock holding on materials & Carbides.
o Control new Carbide Consignment, allocate tooling as & when required.
o Run reports to measure operator performance / consumption on tooling.
Scheduling:
o This will remain management’s responsibility to allocate, Data capturer to load only.
o Report can be run daily, to share with Branches as tracking on jobs in the system.
o Share report – live view, job tracker. Discuss issues at weekly Dynamics Meeting.