Debtors Clerk

Role and Responsibilities
Debt Collecting
• Print a Debtors age analysis from Pastel
• Phone client and speak to Creditors Department
• Record name and telephone number, date of conversation and message on print out
• Ensure that all invoices were received by client for payment by means of email.
• Ensure that answer has been received from client if not follow up with a phone call.
• Print statements from Pastel and email to clients
• Follow up again before the expected payment date that all is still in order with payment.
• Assist Accounting Clerk to prepare cash flow report for management
• New Clients – Deposit invoice – Essential to follow up that the invoice are paid before commencement to work.
• Close monitoring of payment to be done and communication to management is essential.
Checking
• Check Credit Card Statements
• Check Petty Cash
• Check of Paycards
o Attached Slips to statements
o Journal Paycards Statements
• Check Overtime Schedule

Invoices
• Scan all invoices
• Save on the Server
• Processing of Invoicing
• Send all invoices to clients
• File all invoices
Quotes
• Preparation of Quotes for Call Outs
• Submitting Quotes to Clients
• Following up on Order Numbers
• Following up on Submitted Quotes
General
• Assisting with resolving Queries
• Any Adhoc Requirements

Requirements
• Hands on Knowledge of Pastel
• 5 years or more Experience
• Matric
• Knowledge of Debtor Process and Debt Collecting
• Deadline Driven
• Detail Orientated