Management Assistant (PA to the CEO)

The Personal Assistant (PA) to the CEO will provide high-level administrative, organizational, and logistical support to ensure the efficient operation of the CEO’s office. This role requires exceptional communication, multitasking, and discretion, as the PA will handle sensitive information, coordinate activities, and act as a liaison between the CEO and internal/external stakeholders.

KEY PERFORMANCE AREAS
1. Executive Administrative Support
1.1. Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
1.2. Draft, proofread, and edit correspondence, reports, and presentations.
1.3. Handle confidential documents and maintain an organized filing system.

2. Office and Communication Management
2.1. Serve as the first point of contact for internal and external communications on behalf of the CEO.
2.2. Screen and direct calls, emails, and inquiries to appropriate parties.
2.3. Manage correspondence, ensuring timely responses.

3. Logistical Coordination
3.1. Organize travel arrangements, including flights, accommodations, and itineraries for the CEO.
3.2. Coordinate logistics for meetings, events, and conferences, including preparing agendas and taking minutes.

4. Project Support
4.1. Assist with the planning and execution of strategic projects and initiatives.
4.2. Track and follow up on action items from meetings and provide status updates.

5. Relationship Management
5.1. Build and maintain relationships with key stakeholders, both internally and externally.
5.2. Represent the CEO’s office professionally in all engagements.