Administration and Office Manager (JB5097)

Administration and Office Manager (JB5097)
Sandton, Gauteng
R250 000 to R280 000 Annually
Permanent

A leading environmental and sustainability consulting firm is looking for a highly organized and proactive Office and Administration Manager to oversee daily operations and support key business functions. This role is essential in maintaining a structured, efficient, and compliant workplace, ensuring seamless administrative processes that contribute to the company’s environmental and sustainability initiatives. The ideal candidate will have strong leadership, multitasking, and problem-solving skills, with the ability to enhance office operations and support cross-functional teams in a dynamic and purpose-driven environment

Minimum Requirements:
Proven experience as an Office Manager, Administrative Assistant, or similar role
Proficiency in Office365 and CRM tools
Strong organizational, time management, and multitasking abilities
Excellent written and verbal communication skills
Leadership qualities with a collaborative and problem-solving mindset
Attention to detail with strong administrative and coordination skills
Knowledge of basic bookkeeping, office budgeting, and expense tracking
Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)
High school diploma or equivalent (required)
Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:
Office Operations & Administration
Oversee daily office activities, ensuring compliance with company policies
Maintain digital (SharePoint) and physical filing systems
Manage office supplies, equipment maintenance, and IT support coordination
Handle administrative correspondence, document preparation, and database management
Assist HR with onboarding and personnel records
Technical & Project Support
Provide administrative support to technical staff and management
Organize logistics for events, staff travel, conferences, and courses
Manage project-related administration, including Letters of Appointment
Facilitate tenders, vendor registrations, and report uploads
Financial & Bookkeeping Support
Manage office budgets, process invoices, and ensure timely payments
Track supplier invoices and project expenses against budgets
Health, Safety & Compliance
Implement and maintain health and safety policies
Ensure compliance with legal requirements and POPIA regulations
Act as the First Aid and Incident Investigation representative
Organize safety drills and maintain compliance records
Team Coordination & Leadership
Supervise and support administrative staff for smooth operations
Foster a positive office culture, collaboration, and problem-solving
Act as the primary contact for office-related queries

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment