Property Portfolio Administrator

Location: Roodepoort, South Africa

Salary: R10,500 per month

Start Date: Immediate Availability

Take Your Career to the Next Level in Property Portfolio Administration!

We are seeking a proactive, highly organised, and detail-focused Office Administrator to join our dynamic property management team. If you have a passion for real estate operations, thrive on precision, and love working in a people-centric environment, then this is your chance to make a lasting impact.

This is more than just a job—it’s a stepping stone into a fulfilling career in the ever-evolving property and real estate industry. You will work closely with landlords, tenants, and internal departments to manage a diverse portfolio, while ensuring seamless administration, lease management, inspections, communication, and reporting. Your role will be vital in ensuring that the company delivers exceptional service and maintains the highest professional standards.

What We Offer:

•A stable and competitive monthly salary of R10,500

• Exposure to various facets of the real estate and property rental industry

•Career development and upskilling opportunities

•A collaborative team environment that supports your success

•A structured and process-driven working culture

•The chance to work with a respected company known for excellence in property administration

Key Responsibilities

Your daily tasks will revolve around supporting and enhancing our property portfolio management. You will be responsible for a range of administrative duties, all requiring high attention to detail, problem-solving ability, and exceptional communication.

Day-to-Day Office Administration:

•Handle all general administrative duties related to the property department

•Ensure smooth workflow of documents, reports, and communication

•Maintain up-to-date filing systems—both physical and digital

Professional Client Communication:

•Liaise effectively with landlords and tenants on a daily basis

•Address all client queries in a timely, respectful, and professional manner

•Act as the first point of contact for tenant and landlord concerns

Portfolio Accounting Support:

•Assist in managing queries related to tenant and landlord account balances

•Generate, reconcile, and send out monthly statements to all clients

•Maintain meticulous financial records for each property

Lease and Legal Administration:

•Draft, review, and renew lease agreements

•Compile necessary addendums and mandates

•Ensure all lease documentation meets legal and regulatory requirements

Document and Records Management:

•Collect and store FICA documents, inspection reports, and lease agreements

•Ensure that tenant and property records are complete and compliant

•File, label, and maintain digital files with consistency and precision

Inspections and Key Control:

•Assist with property inspections at move-in and move-out stages

•Manage key handovers and track returns with full accountability

•Liaise with maintenance teams and follow up on repairs and issues

Reporting & Operational Support:

•Compile and submit monthly portfolio progress reports

•Highlight outstanding items and follow-ups in your updates

•Support senior management with data for month-end and performance reviews

Requirements and Skills Needed:

•Strong communication skills – verbal and written, with a professional tone

•Short- and long-term memory retention – essential for follow-ups and accuracy

•Own reliable transport – for commuting to and from work (occasional travel for inspections)

•Ability to work under pressure and meet deadlines in a high-volume environment

•Logical thinker with practical problem-solving abilities

•Professional email etiquette and confident phone manner

•Strong organisational skills and task prioritisation

•Tech-savvy and proficient in MS Word, Excel, Outlook, and internal systems

•Ability to multi-task and manage competing priorities without compromising quality

•A calm, professional demeanor when handling client concerns or unexpected challenges

Are You the Ideal Candidate?

We’re looking for someone who:

•Brings energy, focus, and dedication to every task

•Has the ability to juggle multiple priorities while keeping everything under control

•Takes initiative and demonstrates accountability

•Thrives in a collaborative team but works independently when needed

• Wants to grow their career in property management and administration