Site Clerk Construction

Job Position: Site Clerk Construction
Ref: 4985
Location: Eastern Cape
Salary: Negotiable commensurate with qualification and experience

Qualifications / Requirements:
• Minimum of Grade 10
• Minimum of 2 years technical experience
• Customer relationship skills
• Health, safety and environmental awareness
• Plant and yard processes understanding
• Production process skills
• Quality processes understanding
• IT skills: MS Word, Excel and Outlook

Personal effectiveness skills:
• Analytical skills
• Attention to detail
• Collaboration skills
• Communication skills - verbal and written
• Conflict management
• Deadlines achievement
• Planning and organising skills
• Problem solving ability
• Good telephone etiquette

• Systems and Software skills: Build Smart (basic)

Technical skills:
• Accounting skills - basic
• Administrative skills
• Construction material and supplier knowledge
• Data collation
• Basic industrial relations skills
• Plant and tool understanding (basic)
• Basic report writing skills
• Basic stock management experience

Key Performance Areas:
Ensure overall implementation and maintenance of HSE measures in the workplace:
• Actively contribute to creating a safe working environment
• Ensure discipline and compliance amongst team and sub-contract
• Issue NCR’s where required to correct and prevent non-conformances
• Report all incidents and near misses to their Line Manager and HSE Officer
• Ensure housekeeping practices are maintained
• Attend fortnightly HSE meetings
• Conduct weekly toolbox talks with team
• Complete required checklists and registers as per legal appointments
• Actively contribute to achieving Site Specific HSE Objectives and targets

Taking complete responsibility and accountability for the overall quality compliance of all areas under control:

• Extensive knowledge of the project specifications
• Complete comprehension of the company quality system as well as the associated compliance documentation i.e. project quality plans, quality control plans, work instructions and associated checklists and registers
• Constantly assure and compare activities against the area specifications
• Completion of documentation as contemplated by quality control plans and relevant checklists
• Active participation with project team in terms of the effectiveness of control measures

Day to day administration for input into payroll, site, vehicles, workshop and stores:
• Pull daily hours from the biometric time and attendance system
• Provide salary input information including overtime to load new employees on the time and attendance system
• Arrange access cards
• Issue safety equipment
• Monitor the duration of contracts to ensure temporary workers’ contracts are renewed as required
• Prepare warning letters as support for HR Manager to use in labour complaints
• Provide the client with employee reports staff numbers, statistics regarding employees
• Monitor expense against budget and advised management of spending against budget
• General administrative responsibilities, filing, document control etc
• Follow rules and regulations pertaining to systems requirements to ensure sustainable data availability to other business processes
Control costs through awareness of impact of work and potential waste:
• Monitor expenses against budget and advise management of spending against budget
• Allocate expenditure to specific plant and equipment to determine running costs
• Recon of fuel usage and allocation to correct cost centre and plant and vehicle number
• Identification and escalation of potential risks which may lead to increased costs
• Accurate and correct capturing and utilisation of financial information
• Identification and escalation of potential risks which may lead to increased costs
• Awareness of own work delivery against cost parameters within the department
• Implement and ensure quality of financial outputs within agreed targets and objectives
• Accurate and correct capturing and utilisation of financial information
• Monthly stocktake and stock control
• Submit weekly and monthly reports on time and accurately

Build and maintain constructive relationships with stakeholders:
• Maintain professional relationships with all stakeholders
• Ensure that the company's image is maintained in all interactions
• Ensure effective conflict resolution and respond to any complaints or concerns timeously

Promote teamwork among peers and team members:
• Contribute to team performance, welfare and motivation and participate in necessary coaching and training accordingly
• Maximise learning and training opportunities to improve competence
• Adhere to company policies and code of conduct
• Enhance team and inter-departmental collaboration
• Respect diversity and encourage an environment that values inclusivity