Project Administrator Construction

Job Position: Project Administrator Construction
Ref: 4988
Location: Eastern Cape
Salary: Negotiable commensurate with qualification and experience

Qualifications / Requirements:
• Minimum of Grade 12
• Minimum of 2 years construction experience
• Highly organized and excellent time management skills
• Accurate and ability to multi-task
• Computer literate

IT skills:
• Intermediate Word, Excel and Outlook skills
• BuildSmart

Personal effectiveness skills:
• Accuracy
• Communication skills - verbal and written
• Telephone etiquette
• Customer relationship skills - relationship building

Technical skills:
• Advanced filing skills
• Providing catering for guests
• Switchboard expertise

Key Performance Areas:
Implement, manage and maintain on-site drawings:
• Receive drawings and compare with issue slips
• Sort drawings and stamp all copy's with relevant stamps
• Distribute drawings as per SA/SE and transfer slips to be kept
• Update drawing registers, soft folders and drawing clips
• Superseded drawing to be removed, stamped and boxed
• Obtain shop drawings for distribution and obtain approval within relevant timeframe

Provide administrative support to ensure efficient site operation:
• Obtain project documentation from relevant sources on site for review and capturing
• Maintain all electronic (SharePoint) and hard copy files for the duration of the project
• Quality integrity of completed documentation to be reviewed and compared with actual work onsite
• Collate and compile data packs and handed over at Project completion

Site staff coordination:
• Obtain and communicate relevant pre-employment documentations
• Gather relevant employee information and send through to Payroll Administrator at HQ
• Once employed, completed forms to be send obtained and send through to HQ
• Install clock on site and enrol employees, once employees are captured on BuildSmart
• Pull daily/update/amend hours from the biometric time and attendance (comparison with HSE and QS stats)
• Assist with monitoring the duration of contracts to ensure temporary workers' contracts are renewed as required
• Daily attendance registers to be implemented and maintained for all wage employees
• Capturing of accurate time sheets as per attendance including overtime if applicable
• Monitor and follow up on terminations and or extension which are due
• Provide HR portal support where required

Material and plant management:
• Draft requisitions to be send to relevant authorities for approval
• Ensure the correct plant delivered to site is in good working order and relevant certificates are provided
• Immediate reporting of any defective plant to be reported to the Plant and Yard for action
• Operator time sheets and inspections to be obtained daily and send through to Headquarters
• GRN to be compiled with supporting delivery notes and submitted to Headquarters on a weekly basis
• Monthly stock take and stock control to be implemented
• Ensure monthly stock take is done timeously and accurately

Customer service:
• Maintain professional relationships with internal and external stakeholders and customers
• Ensure personal conduct in accordance with brand and company standard
• Know and understand customer needs and provide a quality service in accordance with company values
Teamwork:
• Support and participate in project team's purpose, vision and goals
• Participate and contribute in solutions thinking and creativity
• Participate in continuous improvement team discussions and activities
• Promote information sharing, guidance and inter-departmental collaboration
• Create an environment of trust, high moral and a cohesive winning team culture