Senior Commercial Legal Secretary

Hiring for a top legal firm in Sandton. Must have commercial legal background.

Key areas of responsibility include:

 Strong administration and organizational skills (diary
management, answering telephone calls and tracking messages
in the absence of professionals)
• Amendments to and formatting of complex documents (ability to
work with track changes, cross-referencing, footnotes, comments,
PowerPoint, etc.)
• Annotating, highlighting, redacting, collating and compressing
large sets of PDF documents
• Preparing, organising and arranging physical and electronic
document
• Extensive Dictaphone and copy-typing of documents
• Preparing resource and client files
• Administering and organising legal practice
• Preparing accounts for clients, posting time on a daily basis,
monitoring payments to counsel, monitoring outstanding debtors
and trust balances
• Developing and maintaining electronic and physical filing systems
and ensuring that the filing system is kept up to date
 Maintaining/updating client contact details
 Capturing timesheets for professionals
 Preparing pre-bills and billing memos (sending same to clients)
 Managing debtors with the accounts department and clients
 FICA administration: following up to ensure the FICA requirements
are complete
 General office and personal administration
 Filing
Competencies:
 Must be neat, well-organised and
conscientious
 Strong communication skills (verbal and
written)
 Display attention to detail
 Good interpersonal skills
 Maintain high standards of confidentiality
 Honesty, reliability and punctuality
 Proactive, take initiative and be diligent
 Ability to multi-task
 Ability to work well under pressure
 Excellent client relationship skills
 Excellent time management skills
Requirements:
 5 plus years' experience as a secretary in a law
firm
 Excellent knowledge of MS Word programmes
(more specifically Office 365)
 Basic knowledge on Aderant Expert (CMS)
accounting system would be advantageous
 Knowledge of FileSite would be advantageous
 Matric essential