Debtors Clerk - Kempton Park

Our motor vehicle dealership client in Kempton Park has an urgent vacancy available for a Debtors Clerk with below skills and experience.

Administration and Compliance:

Maintain an updated debtor’s age analysis

Ensure Management is alerted of any problems

Ensure credit notes and write offs are passed according to policy and the DOA

Ensure accurate compliance with VAT legislation
Asset Accounting:

Ensure 100% accuracy at all times when dealing with Company assets
Risk Management:

Ensure that internal controls and company policies are adhered to and assist in testing of compliance

Ensure passwords always remain confidential

Doubtful debts to be monitored and reported immediately to Management

TransUnion checks are done for all new customers and whenever an increase in credit is required

Ensure credit references are checked

Caution or stop sales to high-risk customers

Position Overview
To effectively administer control of all debtor accounts. By ensuring that the credit application process is adhered to, payment deadlines are controlled, minimizing bad debts and reducing possible risks whilst maintaining positive customer interactions.

Specific Role Responsibilities

Debtors days outstanding to meet Company standards

Banking to be done daily – Process and allocate payments accurately to Customers and accounts

Ensure all account allocations are accurately processed – over and under payments are resolved timeously

Ensure staff debtors are processed monthly

Ensure Debtors controlled are within credit limits

Ensure that debt collections where legal proceedings have occurred are monitored regularly

Journal entries recorded are approved per the DOA and with relevant documentation attached

Settlement discounts are only applied to accounts paid within their credit terms

Reconciliation of ledgers are kept up to date and cleared monthly

Prepare and submit the bad debt schedule weekly and monthly for review

Ensure weekly and monthly reports are sent out within set deadlines (i.e. cash sales, vehicle debtors,
JR1, Mobilo accounts etc.)

Ensure Debtor statements are sent out within set deadlines

Ensure an effective interface between Dealerships, Departments and Customers

Ensure all interaction with customers are professional and courteous

Ensure Management is alerted of any problems

Sensitivity - Operational
Qualifications and Experience

Minimum Grade 12

1-2 years’ experience in a similar function/role/position

Computer Literacy (preferably Kerridge experience)

Proficient in Ms Office especially Ms Excel

Skills and Personal Attributes

Integrity

Self-driven

Team Work

Deadline driven

Follow through skills

Ability to cope under pressure

Interpersonal skills (emotional maturity / cross functionality)