Vacancy for the Post of Group Financial Accountant (Alberton)

My client has a vacancy for a Group Financial Accountant located in Alberton, within the catering Industry, serving public and private clients and employs over 5000 employees located across the nation, comprised of 300 branches. The Successful incumbent would be responsible for all companies within the Group and all joint ventures and new companies which may be formed in the future.

This role requires strong leadership, analytical skills, and financial expertise to ensure efficient financial operations and compliance.

Job duties:
Cashbook Department:
• Overseeing the cashbook clerks in their daily tasks and functions including follow-up, relevant task delegation and leave management.
• Annual performance appraisal reviews of clerical staff including development plans.
• Monthly review and signoff of cashbook reconciliations.
• Managing the payment process with strict adherence to the controls in place with a critical review of all payments for validity, accuracy and authorisation before escalating payments for approval.
• Managing the process of processing and reconciliation of monthly 3rd party payments received from payroll.
• Managing the process of updating and reporting on the daily forecasted and actual cash outflows required (including recommendations for investing and/or future required withdrawals on call accounts) and distribution thereof to appropriate parties.
• Follow through of approved payments to bank statement after authorisation (same day).
• Assuming role and duties of clerical staff in case of being short staffed (staff absent from work, position unfilled).
• Managing and monitoring the daily bank statement import process. (Automated or otherwise).
• Managing the process of distributing the daily cash and bank reports to various parties.
• Overseeing and managing the petty cash issues to authorised individuals.
• Ensuring that all EFT based invoices are correctly treated for VAT purposes and that sufficient controls are in place to identify lapses.
• Monthly reporting on all EFT payments done with recommendation of creating suppliers to divisional accountants.
• Escalating recurring EFT’s to procurement for creditor review.
• Maintenance of bank accounts on FNB online (reporting on changes required to administrator users).
• Maintenance of bank Masterfile on Unit4.
• Critical review of all payments for validity, accuracy, and authorisation before escalating payments for approval.
• Innovating recommendations for the improvement of controls or processes (ERP/Payroll systems or manual processes) in the cashbook department or affecting cash and cash equivalent protocols and procedures.
• Assuming full responsibility for any reasonable and relatable task under the profile of the Cashbook Department not otherwise mentioned above and which management would deem fit to assign.
Creditors Department:
• Overseeing the creditors clerks in their daily tasks and functions including follow-up, relevant task delegation and leave management.
• Annual performance appraisal reviews of clerical staff including development plans.
• Monthly review of a sample of creditor reconciliations ensuring that each supplier has at least three detailed review and signoffs in a financial year.
• Critical review and management of the unprocessed invoices and credit notes, including setting up discussion meetings with procurement, creditors department and the divisional accountants on resolving the unprocessed items and following up on the action points as agreed upon.
• Critical review of the other reconciling items generated by the creditor’s reconciliations including management of the process to resolve these items with the assistance of the Procurement department monthly.
• Review and approval of the payment proposals before respective payments are due, including review of any open supplier maintenance forms updating bank details.
• Reporting on the monthly creditors age report and reconciled items.
• Innovating recommendations for the improvement of controls or processes (ERP/Payroll systems or manual processes) in the creditors department or affecting accounts and other payables’ protocols and procedures.
• Review and reporting on inactive suppliers open on the ERP system including recommendation of closure of suppliers to procurement and management. Progress report to be submitted monthly.
• Review and reporting on the B-BB-BBEE status of suppliers including management of updating the status on the ERP system. Follow up with creditors department as well as procurement on any outstanding submissions.
• Review and follow up on any supplier maintenance forms in workflow monthly.
• Assuming full responsibility for any reasonable and relatable task under the profile of the Creditors Department not otherwise mentioned above and which management would deem fit to assign.
General Finance:
• Innovating recommendations for the improvement of controls or processes (ERP/Payroll systems or manual processes) in the finance department or affecting any financial aspect of the business.
• Insuring interdepartmental cohesiveness and efficiency.
• Monthly review and summary preparation of the balance sheet accounts and recons performed by divisional accountants.
• Preparation and reporting on the monthly balance sheet recons for corporate division.
• Maintain the asset registers for corporate division. (Including asset capitalisation and disposal proposals).
• Enquire, review and follow-up on the status of the group’s asset processing, including capitalisations, disposals, and depreciation.
• Ensuring that the year-end procedures are completed and that a smooth audit is achieved for all the companies.
• Assisting in the preparation of the annual audit.
• Assisting in the preparation and management of the annual B-BBEE audit.
• Assisting in the coordination and reporting on the monthly B-BBEE efforts.
• Assisting in the preparation and reporting of the monthly finance report.
• Processing of monthly recurring journals for the group.
• Processing of duly authorised ad-hoc journals as required from time to time.
• Maintaining an up-to-date record keeping and filing system (focussing on electronic retention of documents).
• Managing both the cashbook, creditors and payroll departments in keeping with deadlines as required.
• Prepare government statistics for Stats SA.
• Insuring, and if required, assuming responsibility for the import and reconciliation of the monthly payroll files to account for the payroll runs in the ERP system.
• Follow up on insurance claims submitted and follow through to completion. Check additions to fixed assets to be put on insurance where relevant.
• Report on corporate division monthly expenses (using P&L format).
• Review and processing of monthly charges from divisions to corporate.
• Processing of monthly management fees from corporate division to operations divisions, including allocation of payments to debtors’ accounts at corporate level.
• Assist with the Annual Budgeting process including preparing and presentation of corporate budget.
• Preparing, reconciling and filing the monthly VAT201 returns.
• Preparing and submitting the annual tax and statutory returns as and where required.
• Assuming full responsibility for any reasonable and relatable task under the profile of the General Finance Department not otherwise mentioned above and which management would deem fit to assign.
General/Other:
• Providing support to the Operations Teams as and when needed.
• Performing data analytics on various processes for efficiency and fraud control.
• Writing of reports and data mining.
• Assessing and implementation of Reports in all the various departments as well as in the operational structure/Locate and define new process improvement opportunities.
• Performing of Internal Audits as and when instructed to do so.
• Coming up with initiatives to identify and implement more effective systems.
• Bringing technical experience to the team.
• Ensure the quality and accuracy of data.
• Process, design and present data in such a way that it is meaningful to the business and the users.
• Monitor performance of the various departments.
• Work with management to prioritise business and information needs.

Requirements:
• B Com Honours and SAIPA registered or CA(SA) and SAICA registered.
• Completed Articles at accredited institutions.
• More than 3 years managerial experience.
• At least 3 years’ experience post articles and preferably in the service industry (approx. 6 – 8 years’ experience overall).
• Strong analytical skills with the ability to collect, organise, analyse and disseminate significant amounts of information with attention to detail and accuracy.
• Excellent skill in queries, report writing and presenting findings.
• Accounting and auditing Experience.
• Extensive IFRS/Financial Accounting knowledge.
• Excellent Leadership/Soft skills.
• Excellent project planning and coordination skills.
• Drivers licence and own vehicle, and successful incumbent must be prepared to travel as and when necessary, between branches.

Remuneration will be based on proven experience and knowledge within a Group Financial Accountant Role. Interested candidates must please email a word document copy of your CV and all relevant certificates and latest payslip to applications at hrhseconsulting.co.za OR hrhseconsultingct at gmail.com.

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