Stores Controller

About the Company

The company is one of the leading manufacturers of specialised ‘critical to operating’ and recurring consumable products for the global mineral beneficiation, mining and bulk solids handling industry. The company is the second largest producer of polymer-based mill liners, which are critical components in driving efficiency and lowering cost per ton of operation. It has manufacturing facilities in India, South Africa, Australia and Chile, and exports its products and solutions to over 70 countries.

About the Role

A Stores Controller is primarily responsible for managing inventory and ensuring efficient operations within a company’s storage facilities. This includes overseeing stock levels, coordinating shipments and dispatches, maintaining accurate records, and implementing inventory control procedures. They assist in daily operations by overseeing staff, training new employees, managing inventory levels, ensuring customer service standards are met, and assisting with overall store organization and goals.

Key Responsibilities

Incoming Goods (Including bought out items)

Count, check and store all incoming goods against delivery notes in the correct area until required for use. Contact QC for receiving inspection of goods requiring inspection against a technical specification
Ensuring that GRN is done in timeously manner and in line with procedure and timeline
Ensuring that stock is in the correct storage location on SAP system
Stock Control. Implementing and maintaining efficient inventory control procedures, including FIFO (First In, First Out) principles, and ensuring proper storage practices
Overseeing the receipt and dispatch of goods, ensuring accurate documentation and efficient handling.
Coordinating with suppliers, vendors, and internal stakeholders to ensure timely delivery of materials and efficient stock replenishment

Production and Stores Hardware

Receive all production passed for dispatch by Quality Control. Check that items received and information on delivery notes correspond
Ensure product received is stored in the correct areas e.g. completed orders in dispatch areas, part orders in holding areas, stock in stock areas. Give the transmittal note to Admin upon stock movement on system and production checked
Ensuring that packing list and checklist is given to Admin when hardware is packed. This ensures that stock is moved on time on system and everything is ready for dispatch to avoid delays
On request issue stock to production facilities by posting reservation and issuing based on that. All proof of delivery to be kept on record

Dispatch and Vehicle Control

With the Supply Chain Manager and supply team, plan drivers’ routes to ensure that orders are dispatched before or on due dates
Check that the correct number and items in accordance with delivery notes are loaded for dispatch.
Ensure drivers have correct delivery documents and that signed delivery notes are received on completion of a delivery
Submit signed delivery notes to the Admin Department
Company vehicles are checked on a daily basis and maintained in a roadworthy condition.
Check that drivers complete daily logs for each vehicle. Report any faults to the Supply Chain Manager for action. Do not allow a vehicle to leave the premises unless 100% roadworthy.
On instruction from Supply Chain Manager arrange for vehicles to be delivered to supplier for service and/or repairs
Make out an incident report for any vehicle damage and submit the report to the Supply Chain Manager.
Report any fines received by drivers immediately to the Supply Chain Manager.

General

Responsible for general housekeeping in stores
Ensure that items are stacked safely and that unsafe conditions are immediately rectified
Ensure all persons working or entering the stores adhere to Company health and safety standards
Generating regular reports on stock levels, stock movements, and other key metrics for management review and identifying opportunities to improve efficiency within the department
Inventory Management. Maintaining accurate inventory records, monitoring stock levels, and conducting regular stock counts to identify and resolve discrepancies
Supervise activities of Stores Man and Drivers

SHEQ Responsibilities

Comply fully with Section 14 of the Occupational Health and Safety Act: General duties of employees at work
It is your responsibility to ensure that you are familiar with the above section. A copy can be requested from the OHS Manager. Copies of the act are also available electronically on the Company’s home page. Summaries of the act are displayed throughout all departments in the Company.
You are further required to comply with all requirements of the Company’s quality management system applicable to your position and activities.
You are also responsible to ensure that your subordinates comply with the above SHEQ requirements

Candidate Requirements

Qualifications and Training

Grade 12 with Maths
Stores management with emphasis on traceability
SHEQ Training
Experience

Stores Experience 4 years
Supervisor 1 Years