Buyer Administrator Kew Joburg

BUYER/ADMINISTRATOR
Industry: Promotional Products / Branding Solutions
Location: Kew, Johannesburg
Gross Salary: R15 000, 00 – R18000, 00
Starting date: ASAP
Type: Permanent
Role Purpose
To manage the procurement and purchasing processes for branded merchandise and promotional items, ensuring timely delivery, cost efficiency, and alignment with client specifications

Key Responsibilities

Procurement & Supplier Management
oSource promotional products from local and international suppliers
oNegotiate pricing, lead times, and delivery terms
oMaintain strong relationships with preferred vendors
Order Processing & Inventory
oCreate and track purchase orders using ERP systems
oMonitor stock levels and replenish inventory based on demand forecasts
oCoordinate with warehouses to ensure accurate stock movement and delivery
Administrative Support
oCapture invoices and reconcile purchase orders
oMaintain accurate records of discontinued items and supplier communications
oAssist with GRN (Goods Received Notes) and credit note retrieval
oReporting & Coordination
oRun daily, fortnightly, and monthly stock reports
oUpdate out-of-stock lines and ensure correct pack sizes
oLiaise with finance and sales teams to resolve queries and support client orders
Skills & Competencies
Intermediate to advanced Excel proficiency
Strong organizational and time management skills
Excellent communication and negotiation abilities
Familiarity with promotional product cycles and branding logistics
Attention to detail and ability to multitask under pressure
Qualifications & Experience
Matric (with Maths & Computer Literacy preferred)
Diploma or certificate in Procurement, Supply Chain, or Business Administration
2+ years’ experience in purchasing or inventory administration, ideally in promotional or retail sectors
Advanced Excel experience
Experience with ERP systems and data capturing tools