Procurement Officer

VACANT POSITION – Purchasing Officer
Recreation Africa Leisure Industries (PTY) Ltd requires the services of a Purchasing Officer
We are seeking a detail-oriented, thorough, and organized Procurement Officer to oversee purchases and develop new contracts. In this position, you will play a key role in procuring high-quality and cost-efficient supplies for our organization, you will review prices and quality and ensure optimal stock levels. You will follow procedures, maintain an updated list of current and incoming inventory, and be responsible for approving purchases. Ultimately, you`ll create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.
The responsibilities will include:
• Manage the end-to-end procurement process within the Group, including sourcing, negotiating, and purchasing goods and services, receiving the relevant stock on delivery with the relevant Head of Department.
• Review and analyse all vendors/suppliers, supply and price options.
• Research and evaluate potential suppliers based on price, quality and delivery capabilities.
• Ensure that all the procurement KPI`s are met (savings, supplier reduction, BEE maximum score, ensure Preferred Suppliers are used).
• Prepare purchase orders and ensure accuracy in product specifications and quantities on receipt of order.
• Collaborate with internal departments to determine procurement needs and specifications.
• Develop plans for purchasing equipment, services and supplies
• Co-ordinate with Management on new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.
• Maintain strong relationships with suppliers and negotiate favourable terms and pricing.
• Ensure no delays in processing and or approval process.
• Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.
• Ensure any issues on quality, service delivery or supplier`s performance is reported to Management.
• Negotiate contract terms of agreement and pricing
• Enter order details (e.g. vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information and invoices.
• Improve efficiencies – optimum usage of the inhouse accounting system and accurate processing of actual cost and accruals.
• Analyse inventory levels and implement strategies to optimize stock levels and minimize excess or obsolete inventory.
• Ensure sustainable stock holding and profit margin per budget is maintained, also calculate stock holding days.
• Record and manage wastages, breakages and consumption percentage.
• Sets Minimum, maximum and reorder levels for all inventory items held in stores.
• Compiling of the monthly key reports (price comparisons, audit on receiving process, purchase to revenue, stock holding days, delivery schedules for all regular suppliers).
• Schedule, in conjunction with the Financial Director, and attends to all stores stock takes and submit monthly creditors report to the General Manager.
• Participate in company and Group induction and refresher programs.
• Manage, monitor and action the purchases to revenue efforts weekly for the F&B Department, supplying a weekly updated report to the General Manager.
• Ensure compliance with company policies, procurement regulations and ethical standards.

Minimum Requirements:
• Minimum of two years’ experience in purchasing and procurement, preferably in the hospitality industry.
• Matric
• Good knowledge of vendor sourcing practices.
• Solid knowledge and understanding of procurement processes, policy and systems
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
• Excellent negotiation and communication skills to interact with suppliers and internal stakeholders.
• Excellent verbal and written communication skills
• Accurate and precise attention to detail in managing procurement documentation
• Hands-on Problem-Solving approach and the ability to remain calm under pressure and the ability to handle multiple priorities.
• Analytical mindset with the ability to analyse data, identify trends and make informed decisions.
• Strong organizational and time management skills to meet procurement deadlines.
• Ability to work independently and collaborate effectively within a team.
• Good knowledge of inventory management principles and practices
• Familiarity with contract management and supplier relationship management.

If you meet the above qualifications and are looking for an exciting opportunity to contribute to our Group`s procurement processes, we invite you to apply for the Purchasing Officer position, where you will play a vital role in ensuring timely and cost-effective procurement to support our business operations