Group Payroll Administrator

Job Description:

Maintain the highest standards of Ethical conduct and integrity
Maintain the confidentiality of Payroll master data
Adhere to all legal requirements, tax and labour laws
Ensure all Payroll is processed in accordance with company procedures and SOPs (standard operating procedures)
Payroll Processing: Sage 300 People
Accurate processing and management of weekly, Bi-Weekly and monthly payroll
New employees: Obtain relevant information, review and create on system
Amendments: Manage all internal transfers of amendments of employees
Terminations: Review checklists and approvals and action terminations timeously
Capture all earnings and deductions on Payroll system
Hours & Overtime: Import and review all time and attendance info received from the Timeline system
Ensure all payroll information is captured, validated and saved in line with deadlines
Maintain accurate and valid payroll records for all employees
Prepare accounting documents and post transactions as required
Maintain the Data Management module of the payroll system for employees
Attend to and resolve Payroll related queries in a timely and professional manner
Collaborate with HR and other departments to resolve payroll discrepancies and issues
Advise site HR that new employees have been created to enable site-based activation of clocking functionality )
Prepare Provident fund and related benefit schedules
Responsible for full payroll analysis for allocated employees and / or businesses
Action, review and distribute relevant reports to pre-defined stakeholder
Distribute payslips via ESS and manually as per relevant processes
Perform Payroll compliance functions as communicated by the Group Payroll Manager
Maintain Payroll records in accordance with standards and policies
Administrative house-keeping tasks
Need to be willing to work occasional overtime

Qualifications:

Grade 12 with Mathematics (not negotiable)
Relevant BCom Finance Degree or NQF Level 7 Finance Diploma
Previous payroll training will be advantageous
Recent Sage 300 / Payroll system experience
MS Excel Advanced proficiency
Demonstrate payroll processing principles, tax regulations and benefits experience
Demonstrate understanding of time management processes