Executive Assistant to the MD Pretoria East

Pretoria East, Gauteng

Posted yesterday

Company:: Ulwandle HR Consulting (Pty) Ltd
Company Description:: HR Consultancy specialising in Recruitment and Labour Relations. Thobekile Gwala is an accomplished SABPP registered Chartered HR Professional rendering services to South Africa’s leading companies and organisations, focusing on a wide spectrum of Human Resources. She is a focused and dedicated leader who is committed to streamlining human resource management systems. Thobekile has experience working in power stations, mining, construction and manufacturing sites. Thobekile is also a part-time panellist for different bargaining councils.
Contract Type:: Full Time
Experience Required:: 3 to 4 years
Education Level:: Grade 12
Number of vacancies:: 1

Job Description

Our client in the financial services industry is seeking a highly organised and proactive Executive Personal Assistant to provide strategic support to the MD/CEO. This role is crucial in ensuring efficient coordination, collaboration and information flow between the MD/CEO, the Executive Committee (EXCO) and various internal and external stakeholders.

Key Responsibilities:
- Ensure seamless execution of the MD/CEO's daily operations, including managing the calendar, appointments and travel arrangements.
- Handle correspondence, prepare documents, maintain filing systems and act as a gatekeeper to prioritise requests and ensure the MD/CEO's productivity.
- Maintain utmost discretion and professionalism in handling sensitive matters, managing information flow with confidentiality and facilitating collaboration.
- Act as a vital link between the MD/CEO and internal/external stakeholders, building and maintaining strong relationships to support the company's growth objectives.
- Plan, organise and coordinate high-level events, meetings & EXCO engagements, ensuring flawless execution and alignment with company vision and goals.

Qualifications and Technical Knowledge:
- Grade 12 plus a Certificate in Office Management/ related field OR 3-5 years of experience in office management - previous experience in HR and/or Financial Services and /or Events is an advantage.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and excellent report writing skills.
- Understanding of office management systems, protocols and procedures.
- Exceptional communication (written and verbal) and interpersonal skills.
- Discrete, professional, adaptable, proactive and culturally sensitive.
- Excellent organisational and time management skills, with the ability to multitask, prioritise and meet deadlines while maintaining attention to detail and accuracy.
- Driver's License and own motor vehicle (must) with the ability to work over weekends as and when required.