Book keeper/Assistant Accountant

Job Description for Accountant
Holy cross Home’s Accounting is of dual nature as sated below:
• Full management of accounts payable (i.e. processing invoices, payments and reconciliation of accounts etc.
• Assist with management of accounts receivable (i.e. distribution of statements, following up on outstanding invoices, processing remittances, reconciliations etc.)
• Assist with cash flow management function and processing (i.e. bank, petty cash and cash flow forecasts)
• Preparation of information for and execution of monthly invoicing cycle and reconciliations.
• Preparation of information for and execution of monthly payroll cycle and reconciliations
• Manage all tax related matters i.e. Vat, PAYE, Income Tax, etc.
• Work closely with the Matron and finance person on the Board to ensure smooth operations of all finance related matters
• Preparation of management reports, financial statements and other financial related reports and correspondence
• Assist with strategic planning and execution
• Assist in the formulation of annual budgets and ad hoc financial forecasts
• Resolution of finance related queries
• Provide support and assistance to the Matron on any other financial administration and related deliverables
• Keeping Inventor
• Occasionally, internal audits must be carried out to make sure that the various areas of the Home are performing as expected.
• The accountant must also make sure that staff members are adhering to the Homes policies and relevant laws.
• The accountant should be able to create accurate, detailed reports to illustrate data; sometimes, these reports have to be presented to management.
• Keep up to date copies, invoices of the following
 Department of health -EPWP
 Department of Social development: Frail care Centre, HBC and Creche
 SACBC
 All Donor monies
• Sent Quarterly reports on time
• Reports: All Reports as per schedules: Monthly, Quarterly Annual funding application, Service Plan, NPO directorate, City Council (rates exemption application).
• Vehicle management

As well as formal qualifications, a Financial Accountant job description should detail
the following qualities:
• An analytical mind
• Negotiation skills and the ability to develop strong working relationships
• Commercial and business awareness
• Good communication skills – both written and verbal
• A keen eye for detail and desire to probe further into data
• Deadline-orientated and an ability to stick to time constraints
• Research Skills
• Solid knowledge of accounting regulations
• Confidentiality
Advanced knowledge of MS Excel and accounting